Derby Arts and Theatre Association DATA
Privacy Policy

DATA takes the protection of the privacy of its members and subscribers seriously. Please find below the policies that we apply in order to ensure this.

1. DATA will maintain records of personal data only insofar as it is necessary to conduct the business of DATA, which consists of:
• Sending out DATA Diary listings to subscribers to the DATA Diary in order to publicise the events of DATA members societies.
• Communicating with representatives of DATA member societies to maintain the DATA Diary and ensure the inclusion of its events in member societies' programmes as per the terms of the Diary Scheme.
• Coordinating the administrative affairs of DATA; for example collecting membership fees, organising the AGM of DATA members, etc.
• Consulting with DATA members on matters of interest to them so that DATA may faithfully represent their views in lobbying on their behalf.


2. DATA will only hold the personal data that is needed for the purposes identified in point 1 above and no more. This consists of name and email address and/or postal address and/or telephone number as required.


3. DATA will not use any personal data that it holds for any purpose other than those identified in point 1 above.


4. DATA uses Mailchimp to distribute its monthly bulletins. We store your personal data (email address and name) in Mailchimp solely for this purpose. Mailchimp is the only third-party with whom we share any personal information.


5. DATA member societies must ensure that DATA holds personal data for one or more representatives of their member society in order to ensure that the administrative requirements of their membership can be met.


6. DATA will always obtain consent to hold the personal data for representatives of member societies and subscribers to the DATA Diary directly from the individuals themselves.


7. DATA will immediately cease sending the DATA Diary listing to anybody on its mailing list who requests to be removed from that mailing list, though note point 5 above.


8. DATA will remove from its records the personal data of any invidual who is no longer:
   • A nominated representative of a member society; nor
   • An individual DATA member; nor
   • A subscriber to the DATA Diary listings.


9. DATA will action a request by any individual to be removed from its records, though note point 5 above.


10. DATA will on request provide the details of personal data held about an individual to that individual and an explanation of the purposes for which it is held.
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12. All requests for action or information in relation to this policy can be made via email to admin@derbyartsandtheatre.org.uk.